SAP C_TFG51_2405 SAP Certified Associate - Administrator - SAP Fieldglass Contingent Workforce Management Exam Practice Test

Role-Based Permission Assignment:

In SAP Fieldglass, user roles are mapped to workflows and determine the permissions assigned to users.

Roles (e.g., Buyer, Approver, Supplier Contact) are configured during system setup based on organizational needs.

How Permissions Are Assigned:

When a user is assigned to a specific role, their permissions are automatically aligned to the role’s predefined attributes.

Permissions define what the user can view, edit, or approve within the system.

Role Setup Process:

Administrators configure workflows and assign roles during the implementation or user onboarding process.

Changes to roles or permissions can be made via theAdmin > User Accountssection.

References:SAP Fieldglass Configuration Guide – User Role Management

Purpose of the Decision Form

Decision Forms guide hiring managers through the procurement type selection process, ensuring the appropriate method is chosen for specific workforce needs.

They streamline decision-making, reducing errors and aligning with organizational policies.

Excluded Options

A. Qualification Template: Used for defining skill requirements, not procurement type selection.

C. Job Posting: Created after the procurement type is decided.

D. SOW Bid: Refers to a specific procurement type rather than a decision-making tool.

Reference

SAP Fieldglass documentation: "Decision Forms and Procurement Type Guidance."

Purpose of Advisor Reports

Advisor Reports are designed to provide users with actionable insights based on the data within SAP Fieldglass.

They help users identify trends, flag potential issues, and offer recommendations for improving contingent workforce processes.

These reports empower users to make informed decisions and take appropriate actions, such as adjusting budgets or reallocating resources.

Excluded Options

A. To educate Users on the Reporting module and functionality: This describes training or documentation, not the purpose of Advisor Reports.

C. To assist in the process of creating new Reports: Advisor Reports are predefined, not tools for report creation.

D. To support Users through the hiring process: While indirectly useful, this is not the primary intent of Advisor Reports.

Reference

SAP Fieldglass documentation: "Advisor Reports Overview and Usage."

Automatic Allocation of Overtime in Time Sheets:

ARate Scheduledefines how different types of rates (e.g., standard, overtime, double-time) are applied based on working hours.

By setting thresholds (e.g., 40 hours/week), the system automatically applies the overtime rate to any excess hours.

Configuration Steps:

Navigate toAdmin > Rate Management > Rate Schedules.

Define standard and overtime rates, and configure thresholds for when overtime applies.

References:SAP Fieldglass Time Sheet and Rate Management – Overtime Configuration

Potential Candidates Functionality:

This feature is used to identify and match candidates from a pool based on their skills, experience, and other criteria outlined in the Job Posting.

Process:

When a Job Posting is created, suppliers or internal databases may propose candidates.

ThePotential Candidatesfunctionality allows for automated or manual filtering of these candidates to find the most suitable options.

References:SAP Fieldglass Job Posting – Finding Potential Candidates

Key Considerations for Approving Time Sheets

Approvers ensure that time entries are correctly attributed toTask Codes, reflecting the nature of the work performed.

Time entries are also verified againstRate Categories, such as standard time or overtime, to ensure compliance with billing and organizational policies.

Excluded Options

C. Appropriate Expense Codes: Expense Codes are relevant to Expense Sheets, not Time Sheets.

D. Presence of receipts, based on internal policies: Also pertains to Expense Sheets, not Time Sheets.

Reference

See SAP Fieldglass documentation: "Time Sheet Management and Approvals."

Activity Items Overview:

Activity Itemsin SAP Fieldglass are tasks or action items associated with various processes, such as worker evaluations, supplier assessments, and compliance tracking.

Applicable Tasks:

A. Tracking Signatures:Monitor signatures required for agreements, compliance, or approvals.

C. Evaluating a Worker:Conduct performance reviews or assessments of contingent workers.

E. Evaluating a Supplier:Assess supplier performance based on predefined metrics.

Non-Applicable Options:

B. Revising a Worker:Worker revisions are managed through profile updates, not Activity Items.

D. Managing a Worker's Cost Center:Cost center updates are administrative changes, not tracked by Activity Items.

References:SAP Fieldglass Activity Management – Managing Activity Item

General Ledger vs. General Ledger Account:

AGeneral Ledger (GL)is an overarching accounting structure used by an organization to track financial transactions.

AGeneral Ledger Account (GL Account)is a specific entry within the GL and is used to record transactions related toTask Codes, Expense Codes, and other operational expenses.

Key Difference:

GL Accounts focus on individual financial elements tied tooperational codes (e.g., tasks, expenses).

GLs, on the other hand, serve as the broader framework for organizational accounting and are often tied to Business Units.

References:SAP Fieldglass Financial Management – General Ledger Setup

Definition of Signature Authority in SAP Fieldglass

Signature Authority is a functionality that establishes a monetary threshold for user approvals.

It ensures that users cannot approve transactions exceeding their defined monetary limit, enhancing financial governance and reducing risk.

How It Operates

Signature Authority limits are typically configured as part of a user’s profile or role assignment.

When a transaction (e.g., job posting, work order, or time sheet) is submitted for approval, the system checks the monetary value against the approver’s Signature Authority limit.

If the value exceeds the limit, the item is escalated to the next approver in the workflow.

Clarifications on Incorrect Options

A. It gives a User ability to bypass all item approvals: This is incorrect; bypassing approvals would compromise the workflow integrity and is not allowed under the Signature Authority functionality.

C. It requires a User's digital signature to approve the item: Incorrect because Signature Authority does not involve digital signatures; it focuses on monetary thresholds.

D. It allows a User to approve an item regardless of amount: This contradicts the purpose of Signature Authority, which enforces monetary limits.

Reference from SAP Fieldglass Documentation

SAP Help Portal documentation on "Approval Workflows" and "Signature Authority Configuration" provides detailed guidance.

In SAP Fieldglass, "My Group" is a user visibility feature that determines how users can interact with and view documents.

"My Group" Functionality:

This indicates that users have access to documents (e.g., requisitions, work orders, invoices) with which they have a direct or historical association.

The visibility is controlled by the user's involvement in the document's workflow or their explicit assignment as part of the document's lifecycle.

Visibility Scope:

Users see documents for which they are named as participants (e.g., requester, approver, or owner).

No additional documents are made visible unless specifically assigned or shared by the document's owner.

References:SAP Fieldglass Help Portal – Visibility Management

Custom Lookups Usage

A. Keys and values: Custom Lookups are defined using a lookup table with unique keys and corresponding values, allowing for flexible application use.

B. Custom logic: They enable specialized functionality tailored to organizational needs, such as custom validations or data mappings.

Excluded Options

C. Research and management of unsettled invoice payments: This falls under financial reporting and is unrelated to Custom Lookups.

D. Global search for custom objects: Lookups are not a search feature but a configuration tool.

Reference

SAP Fieldglass documentation: "Using and Configuring Custom Lookups."

Purpose of a Corporate Calendar

A Corporate Calendar in SAP Fieldglass defines regional or organizational schedules, including holidays and work patterns.

It supports compliance with local regulations and facilitates accurate time tracking for contingent workers.

Included Details

Recurring non-working days: Allows for pre-scheduled non-working days (e.g., weekends, public holidays) that apply regularly.

Specific non-working days: Designates individual dates (e.g., one-time public holidays) when no work is expected.

Excluded Options

B. Default date format: Relates to system settings, not corporate calendar configuration.

D. Core working hours: Defines work schedules but is not part of the corporate calendar itself.

Reference

See SAP Fieldglass user guides under "Corporate Calendar Configuration" for detailed setup.

Consolidated Report Overview:

A Consolidated Report allows users to combine multiple individual reports into a single file for ease of review and analysis.

This functionality is commonly used for related reports that share overlapping data.

Maximum Reports:

The system permits a maximum of6 individual reportsto be included in a Consolidated Report.

This ensures efficient processing and prevents system performance issues.

References:SAP Fieldglass Reporting – Consolidated Reports

Feature Access Settings:Feature Access refers to specific system capabilities that can be toggled on or off for a user based on their role and permissions. Examples include:

Access Archived Data:Allows users to view and retrieve historical data archived by the system.

Use PMO Dashboard:Grants access to the Project Management Office (PMO) dashboard for managing project-based activities.

Use Visualizer:Enables users to utilize the Visualizer tool for analyzing data using charts and graphs.

Feature Configuration:

Administrators define feature access via the user profile settings underAdmin > User Accounts > Feature Access.

These features enhance user capabilities based on their functional requirements.

Incorrect Options Explained:

B. Link multiple accounts:This feature is not part of the standard "Feature Access" list in user profiles but may involve integration configurations.

C. Manage User Roles:This is an administrative privilege, not a feature access setting.

References:SAP Fieldglass User Management – Feature Access

Worker Pay Type Configuration

Worker Pay Type defines rates based on the type of worker selected for a position.

This ensures that pay structures align with worker classifications, such as hourly, salaried, or project-based rates.

Excluded Options

B. Unit Type: Relates to units of work (e.g., hours, days), not worker-specific rates.

C. Labor Type: Categorizes labor but does not directly control rates.

D. Contingent Type: Governs workflow and templates, not rate structures.

Reference

SAP Fieldglass documentation: "Configuring Worker Pay Types and Rates."

Details Approvers Look For

C. Appropriate Expense Codes: Ensures expenses are correctly categorized for accurate tracking and compliance.

D. Presence of receipts, based on internal policies: Verifying receipts ensures expenses are legitimate and policy-compliant.

Excluded Options

A. Accurate number of hours and times worked each day: Applies to time sheets, not expense sheets.

B. Accurately allocated time worked to Rate Categories: Rate categories are linked to work orders or time sheets, not expense sheets.

Reference from SAP Fieldglass Documentation

Consult "Expense Sheet Approvals and Validation Guidelines" in the SAP Fieldglass user guide.

Actions from ‘View All Work Items’

B. Take action on behalf of another User: Users with the appropriate permissions can manage approvals or workflows for other users.

D. See all active Work Items within the company for all Users: This provides visibility into all pending Work Items, ensuring workflow continuity.

Excluded Options

A. See all notifications sent to a specific User: Notifications are part of communication tools, not Work Item management.

C. Send new Work Items to Users: Work Items are generated through workflows, not directly assigned from this view.

Reference

SAP Fieldglass documentation: "Admin Menu – Work Item Management."

Minimum Shifts for Rate Schedule:

ARate Schedulein SAP Fieldglass is used to define hourly rates for workers based on shifts or specific working hours.

At leastone shiftis required to create a valid rate schedule.

Reason for the Requirement:

Without defining at least one shift, the schedule cannot serve its purpose of associating rates with specific working hours.

References:SAP Fieldglass Rate Management – Rate Schedule Creation