SAP C_TS452_2022 SAP Certified Application Associate - SAP S/4HANA Sourcing and Procurement Exam Practice Test

You maintain the purchasing value key in the material master at plant level. The purchasing value key contains parameters that influence the purchasing process for a material, such as order unit, rounding value, minimum order quantity, and delivery tolerance. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

To define field attributes for a business partner, you can use the following influencing factors:

• Activity, which determines whether you are creating or changing a business partner.
• Account group, which defines the number range and field selection for a business partner.
• Business partner role, which defines the functions and relationships of a business partner. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

To set up the Situation Handling use case for Quantity Deficit in Supplier’s Delivery, you must use the Monitor Situations app and the Manage Situation Types app. The Monitor Situations app allows you to view and process situations that require your attention, such as delivery delays or quantity deficits. The Manage Situation Types app allows you to configure the settings and rules for different types of situations, such as defining the threshold values and actions for quantity deficit situations. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 8, Lesson 1.

The organizational structure for procurement consists of various organizational units that are related to each other. Some properties of this structure are:

• A plant can only belong to one company code, which is the smallest organizational unit for which a complete self-contained set of accounts can be drawn up.
• Several storage locations may be assigned to a plant. A storage location is the place where materials are physically stored within a plant.
• A storage location key must be unique in a plant, but not in a company code. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

The conditions in an already created purchasing info record can be automatically updated by selecting the Info Update indicator when maintaining a quotation from a vendor. This indicator tells the system to update or create purchasing info records with the conditions from the quotation when saving it. The other options do not update the conditions in an existing purchasing info record, as they either create new purchasing info records or do not affect them at all. References: [SAP Help Portal], [SAP Community]

When you post a goods receipt to stock with reference to a purchase order, you can perform the following actions:

• Post a goods receipt for part of the order quantity, which means that you can receive multiple partial deliveries for the same purchase order item.
• Split the quantity received to multiple storage locations, which means that you can distribute the goods receipt quantity among different places where materials are physically stored within a plant.
• Post the quantity received to quality inspection stock, which means that the materials are subject to a quality inspection before they can be used or sold. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4510, Unit 2, Lesson 1.

Purchase-order-based invoice verification is a process of verifying and posting an invoice with reference to a purchase order. Some key features of this process are:

• The system proposes the quantity to be invoiced as the difference between the total delivered quantity and the total quantity already invoiced. This ensures that you do not pay more than what you have received.
• Partial deliveries for a purchase order item are NOT flagged as individual invoice items. This means that you can post one invoice for multiple partial deliveries of the same purchase order item. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4515, Unit 1, Lesson 1.

An open item on the GR/IR clearing account indicates a difference between the goods receipt and the invoice receipt for a purchase order item. This can occur when the invoiced quantity is more than the delivered quantity (over-invoicing) or when the delivered quantity is more than the invoiced quantity (under-invoicing). References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 1, Lesson 1.

Document parking is a function that allows you to save incomplete or incorrect documents temporarily without carrying out any postings or checks. You can use document parking in the following situations:

• Account assignment information is missing for an invoice item, which means that you do not know how to allocate the costs for the invoice item to an account assignment object such as cost center or order.
• An EDI invoice containing variances is received, which means that there are differences between the invoice data and the purchase order or goods receipt data that need to be resolved before posting the invoice. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4515, Unit 1, Lesson 1.

You can use the valuation grouping code to group together plants assigned to company codes with the same chart of accounts. This reduces the effort to configure account determination because you only need to maintain one set of valuation classes and account assignments for each valuation grouping code instead of each plant. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4550, Unit 1, Lesson 1.

The Procurement Overview app is a SAP Fiori app that provides an overview of the procurement activities and key performance indicators. You can personalize the app by using the following options:

• Filter the contents of all cards according to a specific supplier, which means you can narrow down the information displayed on the cards based on a supplier name or number.
• Use your user settings to define which cards to show and hide, which means you can customize the app layout by selecting or deselecting the cards that are relevant for you.
• Use the drag-and-drop functionality to rearrange cards, which means you can change the order and position of the cards by dragging and dropping them on the app screen. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

SAP S/4HANA stores low-level code in the following objects:

• Bill of material (BOM), which is a structured list of components that make up a product or assembly.
• Planning file, which is an internal table that contains information about materials that need to be planned by MRP. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

When you manually create a purchase requisition, the system will list all valid records and the user needs to select one. The system will not choose the most recent info record, the info record with the lowest price, or the info record from the last purchase order. References: [SAP Help Portal - Creating Purchase Requisitions Manually]

To enable automatic generation of the purchase order at the time of goods receipt without a corresponding purchase order, you must meet the following prerequisites:

• Automatic purchase order generation is activated for the movement type in Customizing, which means that the system will create a purchase order automatically when you post a goods receipt with movement type 501 (Goods receipt without purchase order).
• A default purchase order type is specified for the goods receipt, which determines the document category and number range for the purchase order.
• A valid purchasing info record exists for the material and supplier combination, which contains information about the conditions and delivery data for a material from a specific vendor. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

The system message that is shown when a user creates a purchase order with a delivery date in the past can be controlled by copying it to a new version and setting it as an error message or a warning message. To allow such purchase orders to only be created by authorized users, the version with the error message must be assigned to non-authorized users with user parameter MSV. This way, non-authorized users will not be able to save or post such purchase orders, while authorized users will only receive a warning message that they can ignore. The other options do not achieve this, as they either assign the wrong version to the wrong users or do not set the message as an error message. References: [SAP Help Portal], [SAP Community]

The SAP Smart Business key performance indicator (KPI) tiles are interactive dashboards that provide real-time insights and analytics for purchasing processes. Some of the key features of these tiles are:

• Insight to Action: This feature allows the user to drill down into the details of the KPI and perform appropriate actions based on the analysis. For example, the user can view the purchase requisitions that are overdue and create purchase orders for them directly from the tile.
• Smart alert thresholds: This feature allows the user to set different thresholds for the KPI values and change the color or icon of the tile accordingly. For example, the user can set a red alert if the purchase requisition-to-order cycle time exceeds a certain limit. The tile will display a red icon and notify the user of the critical situation.

When you post a goods receipt to stock with reference to a purchase order, you can perform the following actions:

• Split the quantity received to multiple storage locations, which means that you can distribute the goods receipt quantity among different places where materials are physically stored within a plant.
• Post partial order quantity, which means that you can receive multiple partial deliveries for the same purchase order item. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

The Freeze Book Inventory indicator in a physical inventory document header fixes the book inventory in the physical inventory document at the beginning of the count. This means that any goods movements that occur after the count date are not reflected in the book inventory quantity. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 5, Lesson 1.

Material requirements planning (MRP) is a process that calculates the net requirements and generates planned orders or purchase requisitions for materials based on various factors, such as demand, supply, lead time, lot size, safety stock, etc. To carry out MRP for a plant, some prerequisites are needed. Two of them are:

• Maintain MRP data in the material master record for the materials to be planned automatically: This prerequisite is necessary, as the MRP data contains the parameters that control how the system plans the material, such as MRP type, MRP group, MRP controller, lot size, procurement type, special procurement, etc. Without these parameters, the system cannot determine the optimal quantity and timing of the material requirements.
• Maintain plant parameters for the corresponding plant in Customizing: This prerequisite is necessary, as the plant parameters define the global settings that apply to all materials in the plant, such as planning horizon, planning calendar, opening period, scheduling margin key, etc. These settings influence how the system calculates the dates and quantities of the planned orders or purchase requisitions.

A document type in purchasing is a classification of purchasing documents (such as purchase orders, contracts, requests for quotation, etc.) that defines some basic characteristics and controls for each document. Some of the aspects that you can control with a document type are:

• Reference to purchase requisitions, which means that you can specify whether a purchasing document can be created with reference to a purchase requisition or not.
• Number range, which means that you can define the number interval and the number assignment (internal or external) for each purchasing document.
• Item number interval, which means that you can define the increment and the length of the item numbers for each purchasing document. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

When you create a blanket purchase order for several minor repairs that may occur during the year, you must enter the following data:

• An account assignment category, which determines how the costs for the repairs are allocated to an account assignment object such as cost center or order.
• An overall limit value, which specifies the maximum amount that can be invoiced for all items within the validity period of the blanket purchase order. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 2, Lesson 1.

You can configure the workflow for purchasing for a purchase requisition. A workflow is a sequence of tasks that are performed by different agents according to predefined rules and conditions. A workflow for purchasing can automate and streamline the approval process for a purchase requisition, which is an internal document that requests the procurement of a material or service. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 1, Lesson 1.

The quota base quantity is the total quantity of a material that is to be procured over a certain period of time from various sources of supply. The quota arrangement specifies how this quantity is to be distributed among the sources of supply. If a new supplier is added to an existing quota arrangement, the quota base quantity must be updated to reflect the new situation. This way, the new supplier will be considered as if they had been part of the quota arrangement from the beginning. The other options do not ensure this, as they only affect the existing sources of supply or the source list. References: [SAP Help Portal], [SAP Community]

 You can perform an item-wise release in the flexible workflow for purchasing for a purchase requisition. A purchase requisition is an internal document that requests the procurement of a material or service. An item-wise release means that you can release each item in a purchase requisition separately according to different criteria such as amount, material group, or plant. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 1, Lesson 1.

The SAP Fiori launchpad is a role-based, personalized, and real-time access point for SAP applications and services. Some personalization options of the SAP Fiori launchpad are:

• Add new tile groups, which are collections of tiles that represent different applications or tasks. You can create your own tile groups and arrange them according to your preferences.
• Add tiles to existing tile groups, which means that you can add more applications or tasks to the tile groups that are already available on your launchpad. You can also remove tiles from tile groups or move them to different tile groups. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

The confirmation control key determines the sequence of required confirmations and whether a confirmation is a prerequisite for a goods receipt. It also controls the output type and the transmission medium for the confirmations1 References: SAP Help Portal - Confirmation Control Key

Stock transport orders are documents that are used to request the transfer of materials from one plant to another within the same company code. Some features of stock transport orders are:

• You can post the goods receipt to blocked stock in the receiving plant, which means that the materials are not available for use until they are released from the blocked stock.
• The material on the road is managed as stock in transit in the receiving plant, which means that you can track the quantity and value of the materials that have left the supplying plant but have not yet arrived at the receiving plant.
• A scheduling agreement item is always plant-specific. You must specify a plant for each scheduling agreement item and you cannot change it afterwards. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 6, Lesson 1.

You can configure the following assignments:

• The allowed account assignment categories for each item category, which determine whether you can assign a purchase requisition or purchasing document item to an account assignment object such as cost center, order, project, or asset.
• The allowed item categories for each document type, which determine whether you can use a specific item category in a purchase requisition or purchasing document with a certain document type. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

One difference between the SAP Fiori launchpad and the classical SAP Graphical User Interface (SAP GUI) is that the SAP Fiori launchpad is role-based, while SAP GUI often offers single complex transactions for many user roles. This means that the SAP Fiori launchpad provides a user-friendly and personalized access to the applications and tasks that are relevant for a specific user role, while SAP GUI often requires users to navigate through menus and screens that are not relevant for their role. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4500, Unit 1, Lesson 1.